A fair comparison. SharePoint is strong at Microsoft 365 intranets and file storage — this page is about when that’s enough, and when you need one governed record instead.
Use SharePoint when you mainly need intranet sites and file storage inside Microsoft 365.
Use NILARA when documents must be controlled records — owned, versioned, approved, and auditable.
Document and content tools store files. NILARA Vault controls them as governed records — and connects them to the work they belong to and the decisions that approve them.
| Capability | NILARA Vault | M-Files | SharePoint | Confluence | Box |
|---|---|---|---|---|---|
| Document storage & versioning | |||||
| Role-based controlled access | |||||
| SOPs & policies as governed records | ◐ | ◐ | ◐ | ||
| Immutable audit history | ◐ | ◐ | ◐ | ||
| Native approval tied to the record | ◐ | ◐ | — | ◐ | |
| Unified with work management | — | — | ◐ | — | |
| One system for work + knowledge + decisions | — | — | — | — |
Comparison reflects the typical positioning of each product category; competitor capabilities vary by plan, edition, and add‑ons, and change over time — please verify current details with each vendor. All product names are trademarks of their respective owners.
Many teams keep SharePoint for what it does best and use NILARA as the governed layer — where ownership, controlled documents, approvals, and the audit trail live. Integrations extend the same access model outward.
Tell us how you use it today; we’ll map what NILARA replaces and what it connects to.