NILARA Vault protects the record — documents, evidence, policies, SOPs, versions, access, and audit history — as one controlled source of truth.
NILARA Vault is the operating system for knowledge. Every document, policy, SOP, contract, and record lives in one controlled place — versioned, owned, and access-controlled, with an immutable history you can prove and export on demand.
Follow one document from inbox to audit-ready record — the way your team would actually work in NILARA.
Every review, signature, and training lands in one governed inbox — with an owner, a due date, and a next action. Nothing waits in email.
Each document carries its status, version, owner, and classification on its face — with the full version history one glance away.
Approvals move on a defined path. Sign-off is bound to a person and a timestamp — required steps can’t be skipped.
Every action writes an ordered, sealed event: who, when, and under which rule. The record is part of the work, not a report you assemble later.
Executive dashboards show control health at a glance — and any record exports as a complete, ordered package for auditors.
One controlled home for every record.
Owned, versioned, published with review.
Every revision preserved and comparable.
Audit and compliance evidence, held.
Who reviewed what, and when.
Role-based permissions per document.
Policy-driven lifecycle and holds.
Governed distribution of sensitive records.
Sharing beyond the org, on the record.
Draft to effective to archived, on schedule.
Controlled end-of-life for records.
Complete, ordered packets for auditors.
Per-document permissions by role.
Append-only, tamper-evident record.
Policy-driven lifecycle control.
Complete packets for auditors.
Document and content tools store files. NILARA Vault controls them as governed records — and connects them to the work they belong to and the decisions that approve them.
| Capability | NILARA Vault | M-Files | SharePoint | Confluence | Box |
|---|---|---|---|---|---|
| Document storage & versioning | |||||
| Role-based controlled access | |||||
| SOPs & policies as governed records | ◐ | ◐ | ◐ | ||
| Immutable audit history | ◐ | ◐ | ◐ | ||
| Native approval tied to the record | ◐ | ◐ | — | ◐ | |
| Unified with work management | — | — | ◐ | — | |
| One system for work + knowledge + decisions | — | — | — | — |
Availability varies by plan; some connectors are available by request. See Integrations.
The trail is append-only and ordered, so the history of a document can’t be quietly rewritten.
Yes. Every revision is preserved; you can reconstruct exactly what a document said on any date.
Retention is policy-driven, with holds that prevent disposal while a matter is open.
Request access and we’ll set up a walkthrough with your teams, your records, and your rules.